Note: Below, "Act" means the Canada Not-For-Profit Corporations Act S.C. 2009, c. 23 including the Regulations made pursuant to the Act, and any statute or regulations that may be substituted, as amended from time to time.

CSSMA By-Laws Article 35

Description of Offices

Unless otherwise specified by the board (which may, subject to the Act, modify, restrict or supplement such duties and powers), the offices of the Corporation, if designated and if officers are appointed, shall have the following duties and powers associated with their positions:

  • CEO & Chairman of the Board – The CEO & Chairman of the Board, if one is to be appointed, shall be a director. The CEO & Chairman of the Board, if any, shall, when present, preside at all meetings of the board of directors and of the members. The CEO & Chairman of the Board's role in the organization is to oversee all operations, lead all the staff members in the event of an organization-wide project, and initiate new projects for the organization. The CEO & Chairman of the Board shall have such other duties and powers as the board may specify.
  • Executive Vice President – If appointed, the Executive Vice President shall oversee all operations of the CSSMA and shall be responsible for implementing the strategic plans and policies of the CSSMA. The Executive Vice President is the spokesperson of the CSSMA, and along with the CEO & Chairman of the Board, draft all official documents, conduct all legal, diplomatic, and financial endeavors and meetings, and set out the guidelines and rules for the organization. The Executive Vice President shall, subject to the authority of the board, have general supervision of the affairs of the CSSMA.
  • Vice-Chair of the Board – The Vice-Chair of the Board, if one is to be appointed, shall be a director. If the CEO & Chairman of the Board is absent or is unable or refuses to act, the Vice-Chair of the Board, if any, shall, when present, preside at all meetings of the board of directors and of the members. The Vice-Chair of the Board is also mainly responsible for outreach, and shall work with the Executive Vice President to execute all of CSSMA's plans. The Vice-Chair of the Board shall have such other duties and powers as the board may specify.
  • Secretary – If appointed, the Secretary shall attend and be the secretary of all meetings of the board, members and committees of the board. The Secretary shall enter or cause to be entered in the CSSMA's minute book, minutes of all proceedings at such meetings; the Secretary shall give, or cause to be given, as and when instructed, notices to members, directors, the public accountant and members of committees; the Secretary shall be the custodian of all books, papers, records, documents and other instruments belonging to the CSSMA.
  • Treasurer – If appointed, the Treasurer shall keep a detailed accounting book and keep track of all expenses and revenues throughout every Incorporation year. The Treasurer shall complete the CSSMA's online filing every year, and draft the CSSMA Annual Financial Report. The Treasurer shall work closely with the CFO to work out appropriate investments and expenditures for the CSSMA. The Treasurer shall also maintain such powers and duties as the board may specify.
  • CFO - If appointed, the CFO shall help the CSSMA seek funding from corporations, institutions, governmental bodies, and other organizations across the Canada and the the world, and provide ideas for new projects and endeavours for the organization. All transactions in excess of $1,000 need to be approved by either the CFO of the CSSMA before they are made. The CFO shall have such other duties and powers as the board may specify.
  • Chief Information Officer (CIO) - If appointed, the CIO of the CSSMA shall be the head computer programmer for the organization, and is the chief administrator of this website, as well as the person to make all major website edits and web developments, call website downtime, deal with all website inquiries, and other major programming projects such as app development. The CIO cooperates closely with the other members of the board in order to receive instructions on what new programs/software/web developments that must be made on the website in order to accommodate or support the organization’s new projects. The CIO shall have such other duties and powers as the board may specify.
  • Program Directors - If appointed, the Program Directors shall represent the staff members of CSSMA's programs, by providing monthly/yearly reports, and holding executive power in both the CSSMA Board of Directors as well as CSSMA's programs. The Program Directors need to pass down decisions from the board to CSSMA's programs and step in in times of organizational emergencies, and during other times, oversee all organizational operations for CSSMA's programs. The Program Directors need to advise new staff members on their roles, and schedule training sessions for those staff members to help them learn how to do their tasks for the organization. The Program Directors shall have such other duties and powers as the board may specify. The various Program Directors for the CSSMA are:
    • National Director: Math Stars Competition Series
    • Executive Director: Team Challenges Program
    • President: Young Years Program
    • Chief Curriculum Developer: Project Sirius
    • Note: there is no Program Director for the Mock Math Challengers Competition and the Manitoba Math Challenge
  • Chief Operations Consultant - If appointed, the Chief Operations Consultant of the CSSMA shall be the top consultant of the organization, reporting directly to the CEO & Chairman of the Board, the Executive Vice President, and the Vice-Chair of the Board. The Chief Operations Consultant's roles mainly involve developing and executing plans to help streamline and improve the operations of the organization, as well as improve organizational efficiency, reduce costs, and develop outreach and financial strategies. The Chief Operations Consultant shall also advise the CEO & Chairman of the Board on proposed future plans of the organization. The Chief Operations Consultant shall have such other duties and powers as the board may specify.
  • General Manager - The General Manager is a role designated for the Head Staff Sponsor of the CSSMA (as the CSSMA is mainly a student-led organization). If appointed, the General Manger shall contribute advice and help coordinate the students running the CSSMA. It is expected that a General Manager cooperate closely with the members of the Board to help them complete their projects and effectively run the CSSMA's programs. The General Manager also shall represent the CSSMA well to our audience, by helping to complete work involving bureaucrats and administrators. The General Manager shall have such other duties and powers as the board may specify.

 

CSSMA By-Laws Article 34

Appointment of Officers

The board may designate the offices of the CSSMA, appoint officers on an annual or more frequent basis, specify their duties and, subject to the Act, delegate to such officers the power to manage the affairs of the Corporation. A director may be appointed to any office of the Corporation. An officer may, but need not be, a director unless these by-laws otherwise provide. Two or more offices may be held by the same person. The appointment procedures for each member of the board are listed below:

  • CEO & Chairman of the Board – The CEO & Chairman of the Board shall be chosen by prior appointment. New CEO & Chairman of the Board candidates are first nominated by the previous CEO & Chairman of the Board, approved of the candidacy status during the Annual General Meeting by all Class A members at least 12 months prior to the appointment of a new CEO & Chairman of the Board. New CEO & Chairman of the Board candidates shall collaborate closely with the board during the year after they are nominated, on CSSMA projects, events, and campaigns. After completing one year of extensive leadership training, one person will be selected from the pool of candidates to become the new CEO & Chairman of the Board. A board-only vote, as outlined in the By-Laws, will determine the new CEO & Chairman of the Board of the CSSMA. The CEO & Chairman of the Board may hold on to his or her position for up to a maximum of 2 terms of 4 years each.
  • Executive Vice President - The Executive Vice President shall be chosen by prior appointment. New Executive Vice President candidates are first nominated by the previous Executive Vice President, approved of the candidacy status during the Annual General Meeting by all Class A members at least 12 months prior to the appointment of a new Executive Vice President. New Executive Vice President candidates need to collaborate closely with the board during the year after they are nominated, on CSSMA projects, events, and campaigns. After completing one year of extensive leadership training, one person will be selected from the pool of candidates to become the new Executive Vice President. A board-only vote, as outlined in the By-Laws, will determine the new Executive Vice President of the CSSMA. The Executive Vice President may hold on to his or her position for up to a maximum of 2 terms of 4 years each.
  • Vice-Chair of the Board - The Vice-Chair of the Board shall be chosen by prior appointment. New Vice-Chair of the Board candidates are first nominated by the board of directors, approved of the candidacy status during the Annual General Meeting by all Class A members at least 12 months prior to the appointment of a new Vice-Chair of the Board . New Vice-Chair of the Board candidates need to collaborate closely with the board during the year after they are nominated, on CSSMA projects, events, and campaigns. After completing one year of extensive leadership training, one person will be selected from the pool of candidates to become the new Vice-Chair of the Board. A board-only vote, as outlined in the By-Laws, will determine the new Vice-Chair of the Board of the CSSMA. The Vice-Chair of the Board may hold on to his or her position for up to a maximum of 2 terms of 4 years each.
  • Secretary - The Secretary shall be appointed by the other members of the board of directors at every year's Annual General Meeting. A candidate will need to send in a formal application for the post in order to be considered for the position of the Secretary of the CSSMA. A board-only vote, as outlined in the By-Laws, will determine the new Secretary of the CSSMA. The Secretary may hold on to his or her position for up to a maximum of an unlimited number of terms term of 4 years each.
  • Treasurer - The Treasurer shall be appointed by the other members of the board of directors at every year's Annual General Meeting. A candidate will need to send in a formal application for the post in order to be considered for the position of the Treasurer of the CSSMA. A board-only vote, as outlined in the By-Laws, will determine the new Treasurer of the CSSMA. The Secretary may hold on to his or her position for up to a maximum of an unlimited number of terms term of 4 years each.
  • CFO - The CFO shall be appointed by a Class A all members vote at every year's Annual General Meeting. A candidate will need to send in a formal application for the post in order to be considered for the position of the CFO of the CSSMA. The CFO may also be nominated by either the CEO & Chairman of the Board or the Executive Vice President, and then has to be approved by a Class A members-only vote outlined in the By-Laws. The CFO may hold on to his or her position for up to a maximum of an unlimited number of terms of 4 years each.
  • Chief Information Officer (CIO) - The CIO shall be appointed by a Class A all members vote at every year's Annual General Meeting. A candidate will need to send in a formal application for the post in order to be considered for the position of the CIO of the CSSMA. The CIO may also be nominated by either the CEO & Chairman of the Board or the Executive Vice President, and then has to be approved by a Class A members-only vote outlined in the By-Laws. The CIO may hold on to his or her position for up to a maximum of an unlimited number of terms of 4 years each.
  • Program Directors - The Program Directors shall be appointed by Class A all members votes at every year's Annual General Meeting. By the nature of the duties of this position, the respective highest ranking leader of each CSSMA program (except the Mock Math Challengers Competitions and the Manitoba Math Challenge) are automatically considered candidates for this position. Program Directors can also be nominated by either the CEO & Chairman of the Board or the Executive Vice President, and then has to be approved by Class A members-only votes outlined in the By-Laws. A Program Director may hold on to his or her position for up to a maximum of an unlimited number of terms of 4 years each.
  • Chief Operations Consultant - The Chief Operations Consultant shall be appointed by a Class A all members vote at every year's Annual General Meeting. A candidate will need to send in a formal application for the post in order to be considered for the position of the Chief Operations Consultant of the CSSMA. The Chief Operations Consultant may also be nominated by either the CEO & Chairman of the Board or the Executive Vice President, and then has to be approved by a Class A members-only vote outlined in the By-Laws. The Chief Operations Consultant may hold on to his or her position for up to a maximum of an unlimited number of terms of 4 years each.
  • General Manager - The General Manager may be nominated by any member of the Board of Directors (after having expressed sincere willingness and capabilities to take upon the responsibilities of the General Manager as outlined in the By-Laws Article 35), and then has to be approved by a Class A members-only vote outlined in the By-Laws. The General Manager position is reserved for the CSSMA's Head Sponsor Teacher, since CSSMA is mainly a student-led organization. The General Manager may hold on to his or her position for an arbitrary number of years, until he or she retires from the position or is deemed incapable of carrying out the tasks delegated to him or her.